STAY IN THE LOOP. SHAPE THE AGENDA.

In the spirit of transparency, our chapter’s meeting minutes and agendas are available to members in good standing upon request or through our members-only section of our cloud drive. Our meetings follow parliamentary procedure, and our notes can be a bit dense. We keep a record of both the agenda and minutes for our meetings.

  • Agenda – The plan for the upcoming meeting. Look for “New Business” to see what is being proposed & planned.
  • Minutes – The official record of what was discussed and voted on

how agenda items work

Members in good standing

Agenda submissions are for current, dues-paying Savannah DSA members. The Steering Committee reviews each request and may move items to a later meeting if time is limited.

who can submit?

Current, dues-paying members. (“Members in Good Standing”)

Committees and working groups submitting reports or resolutions

what belongs on an agenda?

Resolutions to be voted on/debated

Campaign or project proposals

Committee and working group reports

Budget requests

Announcements or discussion topics

What happens after you submit

The co-chairs or a Steering Committee officer they delegate will review the request

Items are grouped and prioritized

If necessary, an officer will reach out for more information

While the agenda ultimately belongs to the membership, the co-chairs are responsible for protecting the process, time, and legality.

In the rare case an item is not placed on the agenda, the co-chairs will contact the submitter with an explanation.

Example agenda layout for Savannah DSA meetings
Sample Agenda

submit an agenda item

Name
Please use the email attached to your DSA membership
Select whether this item is for the next General Membership Meeting or the Steering Committee.
Select the option that best describes your agenda item (resolution, report, proposal, announcement, etc.).
Briefly describe your agenda item and what you’re asking the chapter or Steering Committee to do. Include any key details or context needed to understand it.